ESTEPONA · COSTA DEL SOL
The remote owner with one apartment.
Bought a two-bed flat as a future retirement plan. Rents it on Airbnb when you're not using it. SES, NRT and Modelo 210 always felt like other people's problems — but they're yours now.
YOUR RENTAL IS ABROAD. YOU DON'T HAVE TO BE.
Run your rental like you live next door.
Casitana files your SES Hospedajes registrations, prepares for your taxes as the year runs, and turns every booking and expense into an owner P&L you can trust
Built for RD 933/2021EU-hosted · GDPR-compliantSpanish tax form: Modelo 210 — your year, packaged for your gestor
THE PART NOBODY WARNED YOU ABOUT
Owning from abroad shouldn't mean seven browser tabs and a folder of receipts.
Airbnb's calendar. Booking.com's calendar. Your direct-booking spreadsheet.
Receipts in your email, your gestor's inbox, and somwehere left in your wallet.
Manual guest registrations in a portal that times out when you want to manually register them.
your expenses tracked in an Excel file you forgot to update since the day you started with it.
Guests sending WhatsApps in three languages you don't speak.
your maintenance contacts that you need to keep track of,...
Casitana gives all of it one address.
WHY CASITANA EXISTS
We don't live next door to our rentals either.
We're Forward Thinking, a small software studio that owns and runs rentals on the Costa del Sol. Every job Casitana takes off your plate is one we used to do by hand — late-night SES uploads, guest WhatsApps in three languages, Modelo 210 every March. We built the tool we wished we'd had. Now you don't have to do any of it by hand either.
Your guests, in their language.
Guest forms, welcome QR codes and area guides — all in the guest's language without you writing a word.
You, in yours.
Dashboard, mobile app, owner statements and tax exports work in English, Dutch, Spanish and French.
Eyes on the property when you're not there.
Guest-reported issues with photos, recurring maintenance schedules and much more.
Mobile-first when it counts.
Log a receipt at the till, approve a guest registration on the train, see today's check-ins from the airport.
HOW IT WORKS
configuring the tool for your needs takes about 15 minutes.
1
~5 minutesAdd a property
Property details, photos, WiFi, house rules. Import an Airbnb listing in one click.
2
~10 minutesConnect what you already have
Paste the iCal links from Airbnb,Booking.com or other external calendars. Add your SES credentials (received by the government) and your tourist license number. Pick which automations you want to run.
3
ForeverLet it run
Bookings flow in. Guests register themselves. Expenses get categorised. your reports build in the background.
https://www.casitana.com/client/finances/overview
OWNER FINANCE
Every booking, every expense, every euro — feeding one ledger.
The financial picture you actually trust, ready before the deadline.
Financial insights at a glance.
Real-time view of income vs. expenses per property, per month, per year. Spot the months that pay for the year and the ones that don't.
Occupancy insights that matter.
See booking density, lead time, and channel mix per property. Decide which weeks to push and which to hold.
Owner statements you can email.
One-click PDFs you can send to a co-owner without explaining what they mean.
Works with your gestor. Makes their life easier.
DEEPER VIEW
From raw entries to the insights you act on.
https://www.casitana.com/client/finances/dashboard
Income vs. expenses across properties, months and years — the months that pay for the year stand out at a glance.
https://www.casitana.com/client/finances/occupancy
Booking density, lead time and channel mix per property — see which weeks to push and which to hold.
EVERYTHING IN ONE PLACE
Everything a rental needs, in one dashboard.
The breadth of the product, without four screens of feature explanations.
Unified booking calendar
Airbnb, Booking.com and direct bookings on one timeline.
Guest registration via QR
Multilingual forms feed straight into SES Hospedajes.
Owner P&L per property
Real-time income, expenses and net per property and per portfolio.
Receipt capture & OCR
Snap a receipt at the till; categorisation happens automatically.
Recurring maintenance + warranties
Boiler service, fire-extinguisher checks, equipment docs in two taps.
Guest messaging & automations
WhatsApp Business and email — pre-built triggers around check-in and check-out.
Mobile app with full feature parity
Web, iOS and Android use the same data and the same workflows.
Owner statements & gestor exports
PDF and CSV exports your gestor will actually thank you for.
ON YOUR PHONE
Live on iOS and AndroidYour rental, in your pocket.
Approve cleanings, check tonight's arrivals, message guests on WhatsApp, log an expense from the supermarket queue. The Casitana app does everything the web app does — wherever you are.
- Push notifications for new bookings, guest messages, and SES Hospedajes status
- Full property care, calendar, expenses, and guest registration on mobile
- Sign in with Face ID, Touch ID, or your fingerprint
09:41
Good morning, Wannes
Overview
4
Properties
7
Upcoming
3
Open tasks
178%
Occupancy
Today
Wednesday, 22 April
🔑Guest A.L. · Appartement Croix-Rousse · check-in
🔧Replace pool filter · Casa Luna
Quick actions
Add Expense
Add Task
Add Booking
Register Issue
Home
Calendar
Tasks
Finance
Share
09:41
Property care
Tasks
Issues
Repairs
Equipment
Maintenance
Cleaning
3 items
Samsung AR12TXFCAWKNEU
Appartement Croix-Rousse
Purchased 14 Apr 2024 · €3,500 · Mediamarkt
In warrantyUntil 14 Apr 2026
LG OLED 55"
Casa Luna
Purchased 03 Feb 2023 · €1,299 · El Corte Inglés
Expiring soonUntil 03 May 2026
Gas boiler Vaillant
Mar Azul
Purchased 22 Sep 2021 · €2,100 · Saltoki
ExpiredExpired 22 Sep 2023
Home
Calendar
Tasks
Finance
Share
WHO CASITANA IS FOR
Odds are, one of these is you.
Built specifically for owners who don't live where their rental does. These four cases drive everything we make.
GENT · OOST-VLAANDEREN
The retiree splitting time between two countries.
You spend half the year at the property and half back home. The rental funds the lifestyle. You need check-ins, cleanings and compliance that run when you're 1,500 km away.
MARBELLA + VALENCIA
The growing portfolio across two regions.
Started with one property, added three more across two regions. Different compliance rules, different cleaning crews, the same gestor asking for the same Excel three times a year.
LYON · AUVERGNE-RHÔNE-ALPES
The couple with one flat they rarely see.
One property four hours from home, dual-owner setup, everything in your second language. You need owner statements you can both read and a calendar that doesn't double-book.
SPANISH COMPLIANCE
Spain has several legal obligations, depending on your region. Casitana helps handling them.
Guest registrations (SES), Tax forms (Modelo 210), tourist licenses and rental contracts — every short-term rental must comply with the rules that apply in its region. We handle each one in one place.
Before Casitana
Passport photos over WhatsApp. Manual data entry at midnight. Hoping you're under 24 hours.
With Casitana
We file the registration with the goverment; you receive confirmation. Casitana sends each guest a registration link in their language, captures the data, and submits via the official SES WebService. You see the submission status in your dashboard — and we walk you through the SES portal check the first few times.
Real Decreto 933/2021Official SES WebServiceMulti-language guest formStatus visible in dashboard
SES Hospedajes
Guest A.L.
Villa Marbella · Check-in 2 May
Submitted 14 Apr 16:22
Guest P.D.V.
Apartment Málaga Centro · Check-in 5 May
Submitted 17 Apr 09:15
Guest T.M.
Casa Nerja · Check-in 8 May
Awaiting guest details · 2 days left
127 submissions this year100% on time0 fines
PRICING
Pick the plan that matches your portfolio.
Free covers a single property forever. The paid plans add Spanish compliance, reports and analytics as your portfolio grows. Try any paid plan for 14 days.
Free
For trying Casitana on a single property.
€0/mo
Free forever · No expiry
1 property · 15 contacts · 50 documents · 10 tasks
- 1 property
- Up to 15 contacts
- iCal calendar sync & unified booking view
- Finance KPIs & transaction tracking
- Guest info, QR welcome pages & area guides
- Up to 10 tasks · 50 documents
No credit card required — ever
Starter
Adds the full Spanish Compliance Hub. The right plan for one or two properties run remotely.
€9.99/mo
Billed monthly · cancel anytime
Up to 2 properties · 30 contacts · 250 documents
Everything in Free, plus:
- 🇪🇸 Full Spanish Compliance HubGuest registration · Tax preparation · NRT · Rental contracts
- Unlimited transactions + receipt uploads
- Annual finance summary (income, expenses, net)
- Email automations (check-in, welcome, review request)
- Task templates, recurring tasks & maintenance reminders
- Cleaning & guest checklists
- Expense budgets & performance dashboard
- Finance charts & analytics
14 days free — then €9.99/month
Most popular
Growth
Adds analytics, reports, full tax export and WhatsApp Business. For two to five properties where you want to know what's working.
€14.99/mo
Billed monthly · cancel anytime
Up to 5 properties · 100 contacts · 1000 documents
Everything in Starter, plus:
- 💬 WhatsApp Business messagingTemplates, automations, unified inbox
- Receipt OCR (AI scanning)
- Full analytics — financial & cross-property
- Booking forecasts
- Monthly owner reports (PDF) & CSV export
- Full tax preparationPDF + ZIP with receipts · Everything your gestor asks for
- Local recommendations PDF for guests
14 days free — then €14.99/month
Pro
Unlimited everything plus advanced automation. For portfolios and small management teams.
€24.99/mo
Billed monthly · cancel anytime
Unlimited properties, contacts, documents & team
Everything in Growth, plus:
- Unlimited properties, contacts & documents
- Co-hosts for collaborationComing soon
- Cleaning workflow with cleaner portalImproving
- Advanced automation workflows
- Priority support (24h response)
- Email campaignsComing soon
14 days free — then €24.99/month
At a glance
What drives upgrade decisions
| Feature | Free | Starter | Growth | Pro |
|---|---|---|---|---|
| Properties included | 1 | 2 | 5 | Unlimited |
| Contacts included | 15 | 30 | 100 | Unlimited |
| Documents included | 50 | 250 | 1000 | Unlimited |
| Receipt uploads | — | |||
| Email automations | — | |||
| Receipt OCR scanning | — | — | ||
| Automatic guest registrations (SES hospedajes) | — | |||
| Tax preparations | — | Package | Full export | Full export |
| Reports (PDF) | — | — | ||
| Full analytics suite | — | — | ||
| WhatsApp Business messaging | — | — | ||
| Maintenance, warranties & issue tracking | — |
Cancel anytimeFree plan forever14-day trial on paid plansGDPR compliant · EU hosted
Pricing questions
FREQUENTLY ASKED
Questions before you start.
Will this actually work for me?
Is the compliance real?
What about money?
Can't find your answer?
Contact usREADY?
Run your rental like you live next door.
Bookings, owner finance, property care and guest messaging — in one place, mobile-first, in your language.
Free plan forever · 14-day trial on paid plans · Cancel anytime